• Technology Hardware Standards


     

    Overview

    This document informs staff about technology hardware standards and support lifecycle. The goal is to improve operations, reduce exposure to risk, and deliver lasting value to the District. This information will be updated as needed, based on strategic planning and funding.   Hardware is defined as desktops, laptops, mobile devices. and document cameras, monitors, or any variation of computer equipment that the District uses for instructional or business purposes.

    Background

    The OBSD Hardware standards list will ensure enhanced performance in delivering, implementing, maintaining, and supporting hardware suitable to the educational and business needs of Ocean Beach School District schools. A well-managed technical environment reduces the total cost of equipment ownership.

    Hardware standards are reviewed on a regular cycle by the district Technology Committee.   The committee includes representatives from district staff, teacher, administrative and technology employee groups.

    District Hardware Life Cycle:

    Staff:
    • Desktop/AIO PC: 4-6 years
    • Laptop PC: 4-6 years
    • Monitors: Up to 10 years
    • Networking gear: 5-10 years
    • Printers (non-copier): 3-7 years depending on usage 
    • Servers: 5 years

    Student:

    • Desktop PC: 5-6 years
    • Chromebooks 5-6 years

     Technology Standards

    Staff and Student Computing Devices - minimums

    Chromebooks - Student

    • Recent generation Intel processor or equivalent 
    • 4GB memory minimum
    • 16GB primary drive minimum
    • 11-12in screen
    • WiFi 5/ac minimum
    • USB3-C Charging
    • Armored for Education
    • Longest End of Life date (5 year minimum)
    • HP or Dell to avoid compatibility issues with currently deployed equipment

    Chromebooks - Student (Special usage)

    • Recent generation Intel processor or equivalent 
    • Higher power graphics
    • 4GB memory minimum
    • 16GB primary drive minimum
    • 11-15.6 in screen
    • WiFi 5/ac minimum
    • USB3-C Charging
    • Armored for Education
    • Farthest End of Life date (prefer 5 year minimum)
    • HP, Dell, or Acer to avoid compatibility issues with currently deployed equipment

    Chromebooks - Staff

    • Recent generation Intel processor or equivalent 
    • 8GB memory minimum
    • 32GB primary drive minimum
    • 11-15.6in screen
    • Touchscreen for teachers
    • WiFi 5/ac minimum
    • USB3-C Charging
    • Farthest End of Life date (prefer 5 year minimum)

    Laptops - Staff

    • Recent generation Intel Core i5 or Core i7 processor or equivalent 
    • Windows 10 Pro/Edu
    • 8GB memory minimum
    • 240GB SSD primary drive, minimum. 
    • 15.6in HD screen
    • WiFi 5/ac minimum
    • HP or Dell to avoid compatibility issues with currently deployed equipment
    • Business product line (Latitude, ProBook, Elitebook)

    Desktops - Staff

    • Recent generation Intel Core i5 or Core i7 processor or equivalent
    • Windows 10 Pro/Edu
    • 8 GB memory minimum
    • 240GB SSD primary drive, minimum.
    • Business product line

    All in Ones - Staff

    • Recent generation Intel Core i5 or Core i7 processor or equivalent
    • Windows 10 Pro/Edu
    • 8 GB memory minimum
    • 240GB SSD primary drive, minimum
    • 22in HD screen minimum
    • WiFi 5/ac minimum
    • Business product line

    Network Infrastructure Minimums

    Ethernet - CAT 6A
    Panduit Mini-Com Jacks, Connectors, Face Plates and Patch Panels

    HPE or Dell Servers
    Windows Server 2019 or newer
    Minimum 16 GB RAM per VM
    Intel Xeon CPU minimum
    SAS HDD
    Physical redundancy via RAID 1
    Servers to run as VMs.  
    HyperV (VMWare where advantageous )

    Switching - HPE Procurve Layer 3 Managed Switches
    POE+
    Power for 50% POE+ 
    1000 MB per Port
    10 GB Uplink capable

    Wireless - HPE Aruba Controller and APs - 802.11ac/ Wi-Fi 5 minimum

    Hardware Lifecycle, Decommissioning, and Disposal

    A consistent and predictable lifecycle helps the District plan for procurement and deployment of new devices.
    Service Desk provides minimal technical support or maintenance for desktops or laptops beyond five years old. 
    PC and Mac Operating Systems should be the current version systems more than three versions earlier will receive minimal support.
    Equipment that has reached end of life will be stripped of reusable parts (harddrive, ram, videocard, etc.) and will be sent for decommissioning and recycling.
    Staff Hard Drives will be pulled and shredded. 
    The following considerations are factored into the determination of the lifecycle of equipment:

    • Operating System end date
    • Support and end of life from the manufacturer
    • Applications that need to run
    • Cost of the equipment
    • Depreciation of equipment
    • Build quality – durability of the equipment
    • Feedback from end users, Service Desk, and Purchaser

    Managed Exceptions
    Employees needing computer hardware other than what is stated in the Standards must request such hardware from the Technology Department. Each request will be considered on a case-by-case basis in conjunction with the educational or business need.